Privacy policy

Target group

Our policy covers anybody with whom we have, or would like to have, a commercial relationship. It applies to those who contact us with a matter that requires a response, or those who choose to participate in our events and other activities.

Data Controller

Vida AB, org. no. 556374-4183, is the data controller for the processing of your personal data.

Address: Vida AB Box 100 342 21 Alvesta
Email: gdpr@vida.se

The data we save and why

We only save the data we deem necessary to manage our business relationship, to send out relevant information and offers, to provide feedback in a matter, and to provide high service. We also collect data if you apply for a job with us.

The data that may be collected includes, but is not limited to:

• Contact details: name, address, phone number, email address
• Property details
• Work-related information: job role, employer, company contact information
• Financial information: billing information, payment history
• Information about business communication: correspondence between you and us, e.g., emails and meeting notes
• Job applications: CV, cover letter, references, previous employment, education, skills.

How we collect personal data

We primarily store the data you have chosen to provide when you communicate with us.

Vida retrieves property data from the Lantmäteriets register once a year, including personal data for property owners. The register is updated once a year, and outdated information is then cleared from our systems.

In addition, we also retrieve data from other registers such as public company information, which may contain personal data.

Purpose and legal basis for processing

We process your data for various purposes and based on the following legal grounds:

• To fulfill agreements with customers, suppliers, and partners in the forestry industry (Art. 6.1 b GDPR Agreement)
• To fulfill legal obligations, such as accounting requirements and tax regulations (Art. 6.1 c GDPR Legal Obligation)
• To conduct our business and marketing, including handling customer inquiries and informing about products and services (Art. 6.1 f GDPR Legitimate Interest).
• With explicit consent for certain types of marketing or newsletters (Art. 6.1 a GDPR Consent). You can withdraw your consent at any time.
• To handle recruitment of potential future employees (Art. 6.1 f GDPR Legitimate Interest). For spontaneous applications or if we wish to save your application for future recruitments, we save your data if you consent to this (Art. 6.1 a GDPR Consent). You can withdraw your consent at any time.

Storage and deletion of personal data

We store your personal data only as long as necessary to fulfill the purposes for which they were collected, or as long as we are required to do so by law. When the personal data is no longer needed, we delete it securely.

How we share personal data

We may share your personal data within our group to provide high-quality service. We may also share data with the following categories of third parties:

• Service providers: IT services, payment processing, communication platforms, printing services
• Public authorities: when we are required to do so by law

When sharing with third parties, we always ensure that adequate security measures are in place. Third parties to whom we share data are always required to process personal data in accordance with applicable data protection legislation and according to our instructions if they act as data processors on our behalf.

Transfer of personal data outside the EU/EEA

We strive to process your personal data only within the EU/EEA. If we exceptionally need to transfer data to a country outside the EU/EEA, this only occurs if appropriate safeguards are in place, such as if the European Commission has decided that there is an adequate level of protection in the other country, or appropriate safeguards that ensure your rights are protected.

We protect your personal data

You can be confident that we handle your personal data securely. We use the latest technology to prevent data breaches and dissemination. We take necessary technical and organizational security measures to protect your personal data against unauthorized access, loss, alteration, or unauthorized dissemination.

Your personal data is only handled by those of us who need access to them to achieve the purpose. Sometimes we may need to provide your data to one of our partners. These are then bound by confidentiality agreements and act as data processors who process personal data according to our instructions.

Your rights

You have the following rights under GDPR:

• Right of access: You have the right to request a copy of the personal data we process about you.
• Right to rectification: If you believe the data we have about you is incorrect, you have the right to request correction.
• Right to erasure (“the right to be forgotten”): You have the right to request that your data be deleted if they are no longer necessary for the purposes they were collected for, or if the processing is based on your consent.
• Right to restriction of processing: You can request that we restrict the processing of your personal data under certain conditions.
• Right to data portability: In cases where we process your personal data based on consent or agreement, you have the right to obtain your data in a structured or machine-readable format, if technically possible.
• Right to object: You can object to the processing of your personal data based on our legitimate interest.

You also have the right to opt-out of our direct marketing.

To exercise your rights, please contact us at gdpr@vida.se. Please mark your email with GDPR. If your request is manifestly unfounded or excessive, we have the right to charge a reasonable fee or refuse to comply with your request.

You have the right to file a complaint with the Data Protection Authority if you believe that we process your personal data in a way that violates GDPR and other data protection legislation.

Changes to this information

Vida AB has the right to change this information at any time. The latest version of this policy is always available on our website.

Contact information

If you have any questions about this privacy policy or how we process your data, please contact us via:

Vida AB GDPR Box 100 342 21 Alvesta
Email: gdpr@vida.se

Vida’s management team 250425